October 2-3, 2019 | Houston Marriott Westchase | Houston, TX

Exhibitor Checklist

General Information
General Information
Exhibitor Deadline/Checklist
Exhibitor FAQs
Hotel Reservations & Travel Information

Exhibitor Services Manual
Full Exhibitor Services Manual
Freeman’s Quick Facts
Houston Union Regulations
Exhibitor Appointed Contractor (EAC) Forms
Warehouse Shipping Labels
Show Site Shipping Labels
Digital Swag Bag Offerings

GENERAL INFORMATION
 Official Event Name: OilComm Conference & Exposition 2019
 Event Website: www.oilcomm.com
 Show Dates: Wednesday, October 2 – Thursday, October 3
 Event Venue: Houston Marriott Westchase
 Hotel Reservations: Hotel reservations can be made online or by calling the Houston Marriott Westchase at +1(713) 978-7400 and mentioning “OilComm 2019”.
 Move-In Hours: Monday, September 30:        11:00 a.m. – 1:00 p.m. (exhibitor island booths only)
Monday, September 30:        1:00 p.m. – 5:00 p.m. (full)
Tuesday, October 1:                 8:00 a.m. – 5:00 p.m.
 Registration Hours: Tuesday, October 1:                8:00 a.m. – 5:00 p.m.
Wednesday, October 2:         7:30 a.m. – 5:00 p.m.
Thursday, October 3:              8:00 a.m. – 4:00 p.m.
 Exhibit Hall Hours: Wednesday, October 2:          10:00 a.m. – 4:30 p.m.
Thursday, October 3:              10:00 a.m. – 4:30 p.m.
 Move-Out Hours: Thursday, October 3:              4:30 p.m. – 10:00 p.m.
 Official General Services Contractor: Freeman Services
Phone: (713) 770-6750 / E-mail: FreemanHoustonES@freemanco.com
 Freeman Advance Order Deadline: Thursday, September 12, 2019
 Shipping Information – Warehouse
Accepting shipments beginning on Tuesday, September 3 through Wednesday, September 25.
Exhibiting Company Name / Booth #
OILCOMM 2019 – 485414
C/O Freeman
9285 Park South View, Ste 100
Houston, TX 77051
 Shipping Information – Show Site
Accepting shipments beginning on Monday, September 30.  Anything sent earlier will be REFUSED by the venue.
Exhibiting Company Name / Booth #
OILCOMM 2019 – 485414
C/O Freeman
Houston Marriott Westchase
2900 Briarpark Drive
Houston, TX 77042
 Booth Carpeting: The exhibit hall is carpeted.
 Maximum Height Allowance: Inline (Linear) Booths:  8’ on the back wall
Perimeter Booths:  12’ on the back wall
Split Island Booths:  16’ on the back wall
Island Booths:  25’
See display guidelines for exact specifications.
Exhibitor Deadline/Checklist
Deadline Task
September 2 Deadline to submit free company description in show guide
Contact Tracy Le directly at +1-713-343-1785 if you need assistance.
September 5 Deadline for artwork to be included in show guide (i.e.: full page ads)
Contact Michael Conti directly at mconti@accessintel.com to purchase.
September 5 Deadline for logo upgrade in show guide
September 3 Freeman Services will begin to accept material to warehouse location
September 7 Deadline for Exhibitor Appointed Contractor Form
Please e-mail to Ashlyn Geoffrey at ageoffrey@accessintel.com  
September 12 Freeman Services Discount ENDS!
Take advantage for discounted online pricing of furniture, carpet, etc. 
September 16 Deadline for hotel room discount price at the Houston Marriott Westchase
September 18 Deadline for Certificate of Insurance Form
September 21 Deadline to submit Lead Retrieval form at discounted price
You can rent your scanner online at: leads-sales.customreg.net/register/712ed468-3452-4596-9be6-ace2e2ab39a3
September 25 Advanced Shipping to Freeman Warehouse ENDS!
Material arriving after September 27 will be charged
September 30 Onsite Shipping received at the Houston Marriott Westchase
Shipments that arrive BEFORE 9:00AM may be refused
September 30 Deadline to finalize your digital swag bag offer through Everthere

 

 

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